This workflow turns Gmail into a smart priority system by combining n8n automation with AI classification. Every new message is analyzed and instantly sorted into four clear categories:

• Critical – Act Now (e.g., payments, customer issues)

• Important – Schedule It (e.g., strategy, partnerships)

• Urgent but Low Value – Delegate (e.g., routine updates)

• Low Priority – Archive (e.g., promos, noise)

Labels are applied automatically in Gmail, and low-value mail is archived so you only see what really matters.

Key Benefits

• Cut through inbox chaos in seconds

• Focus only on high-value communication

• Reduce manual sorting and decision fatigue

• Works hands-free once set up

Setup in Minutes

1. Create four Gmail labels (Critical, Important, Delegate, Archive).

2. Connect Gmail + OpenAI API in n8n.

3. Paste in your label IDs.

4. Deploy — your inbox now sorts itself.

Requirements

• Gmail account with OAuth2 access

• OpenAI API key (fast GPT-4 mini recommended)

• n8n instance (cloud or self-hosted)

How to Import and Use Your n8n Template

1

Import in n8n

Open n8n → go to Workflows → Import from File → select the JSON file you received.

2

Connect Credentials

Open nodes marked with a warning, add your API keys (Shopify, Gmail, etc.), then Save and Execute.